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iPhone: Now an Enterprise Communications Solution

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In February I blogged on the Apple iPhone, Flash, e-learning, and m-learning: as a new iPhone model and a new version of the operating system are both being rolled out, I think it’s a good time to revisit the topic.

You may recall back then I wrote:

I have been an Apple iPhone 3G owner and user since the model was released here in Ireland in mid-2008. Since I acquired the device, I’ve come to rely on it to manage my e-mail accounts, utilize my time, play music, video, take notes (text and audio), and generally be more productive. I’ve Twittered, Quittered, Facebooked, YouTubed and blogged.

Five months later, I have added e-learning course management, and even Skyping to my ever-growing range of iPhone-compatible activities. It seems I’m not alone in my view that iPhone is more than just another device.

According to Forrester analyst Ted Schadler, the iPhone

drives business culture change; it gives employees freedom to choose their own tools; and it changes the support model to self-service. But the real payoff of iPhone and similar mobile Internet devices is that it is a new platform for delivering content and collaboration applications to an increasingly mobile workforce.

(2009 p.1)

This assertion is remarkably positive, doubly so considering the source of the comment: Forrester, in common with the ‘other’ major industry analyst organization Gartner, are notable for their disdain of Apple products. In December 2007, Forrester’s Benjamin Gray et al published The iPhone Is Not Meant for Enterprises, a six-page report more commonly known by its subtitle The Top 10 Reasons Why We Recommend That IT Not Support It. In this document, Gray and his team leveled a number of criticisms at the device. Among them:

  1. Doesn’t natively support push business email or over-the-air calendar sync.
  2. Doesn’t accommodate third-party applications, including those internally developed.
  3. Doesn’t support securing data on the device through encryption.
  4. Can’t be remotely locked or wiped in the event of a lost or stolen device.
  5. Lacks a hard keypad that provides feedback, which isn’t ideal for rapid and accurate input.
  6. Has limited service provider support and its carrier lock-in inhibits flexibility.
  7. Comes with a premium price tag.
  8. Is only the first generation of the device.
  9. Lacks a removable battery, so when the battery dies, so does the unit.
  10. Lacks case studies of firms that have deployed it enterprise-wide.

Since 2007, Apple has worked assiduously to counter most of the deficiencies of the iPhone. A number of business-focused enhancements were integrated in the release of iPhone OS 3.0 on June 17, including:

  • Added on-demand to require VPN login where needed.
  • ActiveSync calendar synchronization issues fixed, and added CalDAV support.
  • Encrypted device configuration profiles that are prevented from being deleted.
  • New policy capabilities, including disabled cameras.
  • Encrypted backup to the desktop through iTunes on PCs and Macs.
  • New device functionality, including cut-and-paste, device search, and click-to-call.
  • A thousand new developer APIs enabling developers more ways to build custom applications.

According to Forrester:

The iPhone’s intuitive interface, superior browsing experience, and rapidly evolving developer tool kit make content-centric applications far more appealing on an iPhone than on a BlackBerry or Windows Mobile device. While BlackBerry is still the email and calendaring winner, iPhone devotees do make the shift to typing on glass.1 It’s also important that Apple isn’t linking its mobile future solely to mobile providers. The iPod Touch delivers most of what enterprises need over 802.11, lacking only GPS and 3G network access.

For enterprises, this makes an iPod Touch a viable addition to a BlackBerry or Windows Mobilecentric strategy. …Should you consider supporting iPhone? At least three companies say yes.

(2009, p.1)

In Oracle (one of the organizations Forrester spoke to) employee demand drove the company to adopt the iPhone. In Kraft Foods, the device has becomes a totem to demonstrate that their IT division is serious about supporting culture change. By January 2009, almost half of Kraft Foods’ mobile users have iPhones, with about 400 new iPhones ordered each month.

In Amylin Pharmaceuticals, the "passion" (p.3) and sponsorship of a C-level exec who has long advocated offering more user choice for mobile devices and open platforms for computing saw the iPhone as an opportunity to give employees the mobile capabilities they were asking for. The iPhone has become the company’s “enterprise netbook,” with support for the campus-wide wireless network. They have also found the iPhone “easier to support than other mobile platforms.”

Based on the evidence supplied by these an other organizations, the iPhone offers genuine workplace benefits including "self-service, empowered employees, and mobile iPhone 3G Scollaboration" (p.4). Notably, employees were willing to "vote for freedom" by buying their own iPhone rather than take a company-supplied PDA. Ted Schadler states that if an iPhone makes an employee happy – and more productive, then supporting it delivers collateral benefits of a more content workforce, and a new line of communication between IT and employees. 

With the continuing growth in business- and productivity-centered iPhone apps, mobile collaboration opportunities are greater for the iPhone than for pretty much every other PDA. What begins as a better user experience is consolidated by an enhanced developer tool kit in OS 3.0 and the continuing maturation of the iPhone ecosystem.

Forrester say that anyone who has used both iPhones and BlackBerry will confirm that "the internet feels natural on an iPhone and a like chore on a BlackBerry" (p.8). Document viewing, WebEx presentations, and Internet access are better on the iPhone.

As developers build new applications for SharePoint access, data analysis, multiway conferencing, and training, the workforce can leave their laptops at work."

(p.8)

In the workplace context, communities of practice for the iPhone can lower support costs. All three firms discussed here have iPhone wikis so that employees can support each other. This "community-led support model" (p.8) may be new for many organizations, but it’s effective where the iPhone is concerned.

In Kraft Foods, their early adopters provide better support than their IT team can. As a bonus, Kraft Foods sees a growing desire for self-service that is driving a workforce culture change. It expects to see similar changes in other areas in the future. Even from a financial perspective, data plans for other mobile devices are more expensive than the consumer plans (US telecom provider) AT&T is offering for iPhones. This company was able to reset its baseline plan pricing 30% lower for all phones because it supported iPhone.

As with the emergence of non-formal and informal learning in organizations, and the growing pervasiveness of social media tools for collaboration in enterprises, it seems that the demand for, and growing acceptance of the iPhone as an enterprise-level communication, collaboration, and learning platform is due to people power. Despite the declamations and derogatory noises of industry analysts it seems that, like all politics being local, all communication is ultimately personal.

A phenomenon of the popular adoption of Web 2.0 technologies in society-at-large seems to be a concomitant shift in the culture. Beginning in 2008 and gathering momentum ever since, we have noted again and again that people are less willing to accept what they are told, and are making choices based upon their own experience, judgment, and from information more likely supplied by peers than from opinions delivered from “upon high.” So it has gone for traditional media channels. So will it go for enterprise communication?

You decide.

___________

References:

Gray, B., Whiteley, R., Silva, C., & Dines, R.A. (2007). The iPhone Is Not Meant For Enterprises: The Top 10 Reasons Why We Recommend That IT Not Support It. Internet: Available from http://www.forrester.com [Accessed 16 April 20 2009] Subscription or Purchase Required.

Schadler, T., Brown, M., Gray, B., & Burnes, S. (2009). Making iPhone Work In The Enterprise: Early Lessons Learned. Internet: Available from http://www.forrester.com [Accessed 16 April 20 2009] Subscription or Purchase Required.


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